❏ USCIS I-9 Form
❏ W-4 Form (Federal Tax Form)
❏ A4 – Alabama Tax Form
❏ Confidentiality Agreement
❏ Direct Deposit Authorization Form
Welcome to the JSU Family!
Welcome to the "Friendliest Campus in the South!" It's great to have you in the Gamecock family!
We are eager to answer your questions and give you all the tools and resources for your career journey at JSU. Our goal is to help you understand JSU's vision, mission, and values, as well as the benefits and opportunities associated with employment at the university.
Before beginning work at JSU, you will need to complete the following new hire paperwork. You will access these forms inside MyJaxState. Upon log-in, you will select Applicants in the left navigation, and then select the forms under the Human Resources column.
❏ Employee Profile Form
❏ Veteran Self-Identification Form
❏ Veterans Selective Service Certification Form
❏ Collection and Usage of Social Security Numbers
If you are a student worker, you will also need to fill out the following:
❏ University Aide Contract for Student Employment
Your First Day
Be sure you are registered for New Employee Orientation, hosted by the Department of Human Resources. This is a one-day session that will introduce you to the University, and includes lunch, a campus tour, and benefits overview.
❏ Meet with your Manager. Be sure to discuss:
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- Your work schedule and protocol for timekeeping.
- Your role and responsibilities.
- Specific functions of your department and how you will impact and support the job
- Functions of your teammates.
- How to obtain/order office supplies for your position.
- Guidelines and protocol for after hours work area access.
- Training requirements or recommendations.
- Initial work assignments.
- Expectations for work hours and lunch.
- Review University policies and procedures, paying special attention to:
- Probationary Period
- Attendance and Leave
- JSU Employee Handbook
- Expectations for being absent to work (scheduling vacations, calling in sick).
- Dress code expectations
❏ Get your workspace ready:
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- Log into and orient yourself to MyJaxState.
- Set-up email and voicemails.
- Get keys and building access if necessary.
- Identify the location of the printers, copiers, and other office equipment.
❏ Order your parking decal through MyJaxState.
Your First Week
❏ Review and familiarize yourself with JSU’s Mission and Vision Statements, as well as the University Policies and Procedures
❏ Request a copy of your position description, if not already provided to you by your manager
❏ Complete any unfinished items from your meeting with your manager from “Your First Day.”
Within 30 Days
❏ Enroll in your benefits.
❏ Meet with your Manager. Be sure to discuss:
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- Your schedule for your first week.
- Training requirements or recommendations.
- Initial work assignments.
- Expectations for work hours and lunch.
❏ Review University policies and procedures, paying special attention to:
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- Probationary Period
- Attendance and Leave
- Nepotism
- Employee Mandatory Self-Reporting
- Employee Discipline
- Performance Management
- Substance Abuse
- Tobacco Free Campus
- JSU Employee Handbook
- Expectations for being absent to work (scheduling vacations, calling in sick).
- Performance expectations and goals for your first 30 days and 6-months.
❏ Get your workspace ready:
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- Log into and orient yourself to MyJaxState.
- Set-up email and voicemails.
- Get keys and building access if necessary.
- Identify the location of the printers, copiers, and other office equipment.
❏ Order your parking decal through MyJaxState.
❏ Complete Mandatory Training. See your email from JSU Talent Management for details.
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- FERPA (1st week of hire)
- Diversity Awareness
- Sexual Harassment Prevention
- Violence in the Workplace
- Cyber-Security
- Alabama State Ethics Commission
❏ Review the University Strategic Plan
Within Your First Year
❏ Be sure to set up your retirement savings plan if you have not done so and choose to do so.
❏ Be healthy! Take advantage of the University Recreation Center
❏ Explore JSU. Be sure to check out some of JSU’s gems:
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- Longleaf Studios
- Little River Canyon Center
❏ Participate in professional development opportunities offered through the Department of Human Resources.
❏ Monitor progress on your performance goals
❏ Get engaged
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- Volunteer for committees.
- Read the Red & White, the electronic newsletter sent to your inbox by the Office of Public Relations.
- Pay attention to the HR News & Updates.
- Attend campus events.
- Attend a Gamecock Athletics event.