Personnel Action Change and Position Justification Requests and Process

Personnel Action Committee Request Forms are required for documenting any change requests and justification to be reviewed by the Personnel Action Committee (PAC). All requests are routed electronically through the appropriate chain of command to the Department of Human Resources. 

The HR Representative will add the Personnel Action Committee requests to the agenda for review monthly. The approvals/denials are then communicated to the Division Vice President/Provost and to the request originator/form initiator.

Position Replacement Request Forms are not required to be approved by the PAC. These route directly to Human Resources to begin recruitment.

The electronic requests are submitted via the appropriate form:

Personnel Action Committee (PAC) Request Form

Use this form for the following requests:

  1. Personnel Action Change Request
    • Promotion
    • Title Change
    • Transfer
    • Pay Change
  2. Department/Office Change Request
    • Department Transfer
    • Department Name Change
    • New Department (Enter TBD for Dept/ORG #)
  3. Interim Appointment and/or Suplemental Pay Request
  4. New Position Request

Position Replacement Request Form (ePJRF)

Use this form for the following requests:

  1. Replacing current positions at the current budgeted salary or below.
  2. Requesting recruitment of current positions.
  • All salary increases or position reclassifications must be submitted for review by the Personnel Action Committee by using the Personnel Action Committee Request Form.
  • All Personnel and Position Change Request Meetings are monthly, with dates to be determined.
  • The request(s) must be received in HR for inclusion on the agenda at least two business days prior to the scheduled meeting.
  • The electronic Personnel Action Committee Request Form and Position Replacement Request Form are also located in MyJaxState > HR Forms > Personnel Actions.
  • The form originator can track the form routing via: MyJSU – Employee tab – View Submitted/Pending Electronic Forms – Pending Forms.