Payroll

The Payroll Office is responsible for processing payroll for all JSU employees. Payments are distributed by three separate payrolls:

BIWEEKLY PAYROLL

Biweekly web time sheets are available and due per the schedule published under the Calendars section.  When an employee takes time off for any reason, a Leave Form (see HR forms page) must be completed and signed by the supervisor.  Please refer to the Leave Form for routing instructions.

MONTHLY PAYROLL

Monthly time sheets are sent to each department approximately the third week of each month.  The time sheet is an exception report for non-classified employees.  Monthly faculty and staff employees are paid on the first banking business day (Monday - Friday) of the month.

The employee is considered at work unless some type of leave or other exception is reported. When an employee takes time off for any reason, a Leave Form (see HR forms page) must be completed and signed by the supervisor.  Please refer to the Leave Form for routing instructions.

STUDENT PAYROLL

Prior to the first day of work, student workers are required to report to Human Resources to complete paperwork in order to be added to the payroll system. Student workers are paid monthly. The student payroll time sheets are sent to each department by the last week of each month. The time sheets are to be completed and signed by the student. Should a student worker not be available when time sheets are distributed, the Student Certification of Hours Worked can be completed and attached to their time sheet.  The Budget Manager verifies the hours worked and signs the time sheet authorizing payment. Students are paid on the 15th of the month following the end of the pay period.

Budget managers should check the names printed on the time sheet to be sure all employees are listed and sign the time sheet authorizing payment. Time sheets are to be returned to the Payroll Office by the date and time indicated for processing.  Pay stubs are disbursed via email on pay day. Employees are responsible for printing their own pay stubs.

W-2 Information

Consent to Receive and Print Your Electronic W-2 Form

Calendars (indicating deadlines & pay dates)

2018 Biweekly Staff

2018 Monthly Faculty & Staff

2018 Student Payroll

Web Time Entry

Completing Your Time Sheet Via the Web - Biweekly Full-time

Completing Your Time Sheet Via the Web - Biweekly Part-time/Temporary

Approving Time Sheets

Forms

Blank Biweekly Time Sheet