Graduate Assistantship New Employee Hiring Process

This process should be used for new hires, vacant and new positions.

Rehires do not have to apply each semester. If rehiring a student, skip to step 5.

Step 1 – Budget & Position Approval

• It is the responsibility of the hiring department to verify available funding and position allocations prior to beginning the hiring process for all graduate assistantships.

Step 2 – Create Position Requisition

• Requisitions are used for job postings to the Jax State website. All vacant positions must be posted. Directions to Creating a Requisition

Step 3 – Interview

• Hiring units will perform in-house review and selection of applicants for interview.
• Student employee qualifications vary witheach position.

Step 4 – Select for Hire & Issue Offer Card

• Once an applicant has been chosen for hire, you must change the applicant's status on the job posting in PageUp and issue the Offer Card.
  Directions for Changing Employee Status

Step 5 – Initiate Official Contract

• Once selected for hire in PageUp, hiring units must initiate the official hiring contract.
  Graduate Assistantship Contract

Step 6 – Schedule Training and Orientation

• Once processed through HR, students will be assigned FERPA training. This is required prior to receiving access to Navigate or Canvas courses.

Step 7 – Confirm Student Work Schedule

• Supervisors are responsible for communicating work expectations and schedules to GA employees.