Graduate Assistantship Contract Routing

 

Step 1 – Department Initiation

  • Departments are responsible for contract initiation of each graduate assistant. Contract 

 

Step 2 – Budget Approval

  • Budget approval is required by the department budget manager and the Controller's office.
     

Step 3 – Graduate Student

  • Graduate students must agree to the contract terms and certify they understand their responsibilities as a GA.

Step 4 – Conditional Approvals

  • Based on the information completed by the student, the contract may require approval from the athletics department or the international programs office.

 

Step 5 – Graduate School

  • The Graduate School confirms student eligibility based on GPA and course registration. 

 

Step 6 – Scholarship Award

  • Funding is applied to the student account based on the allowed scholarship amount for the position.

 

Step 7 – HR Approval

  • HR confirms that all required paperwork and documentation has been received and the GA is cleared to begin work. 


Step 8 – Payroll Set-Up

  • Payroll is set up based on GA type. GAA’s & GRA’s are bi-weekly. GTA’s are monthly. Payroll Information

 

Step 9 – FERPA Approval

  • All GA’s are required to complete FERPA training. No access to Canvas or Navigate will be granted until complete. 

 

Step 10 – GA Access Request

  • Department supervisors request access to Canvas and Navigate by completing this portion of the contract. 
     

Step 11 – Online @ JSU Access

  • Online @ JSU grants access to Canvas courses based on the approval and request by departments.

Step 12 – Navigate Access

  • The Navigate team grants access to Navigate based on the approval and request by departments.